Jan 28, 2015

5 Tips On How To Organize Your Business Paperwork

5 Tips On How To Organize Your Business Paperwork

What are you doing to organize your business paperwork?

It is a well known fact that as soon as you start a business, you will receive a mountain of correspondence from various federal and provincial agencies and not to mention an assortment of advertising mail which may or may not be of interest or value to you.

If you organize your home-office properly from the very beginning, the paper work won't bog you down and you won't feel overwhelmed.

Too many people let their papers pile up or leave mail unopened for days and weeks at a time. Finally, when they do go through it in a hurry, not much attention is placed on the important information that comes through. Organization is an essential ingredient to a successful business operation.

Check out the following "5 Tips On How To Organize Your Business Paperwork:"

1. Filing cabinet

There is nothing better then keeping your paperwork organized with a file cabinet. Get yourself a four-drawer filing cabinet which will allow lots of room for files. Buy suspension frames for each drawer and legal-sized hanging files and file folders. Add tabs to the file folders for easy visible identification. You should place the files you use most into the top drawer. Establish the following hanging folders for the following:

  • Federal papers
  • Licensing agencies
  • Cash expense file for business expenses
  • Sales invoice
  • Advertising file
  • Bank statements
  • Business start-up costs
  • Correspondence
  • Financial for monthly accounting papers
  • Contacts and follow-up

You may add to this list as each business has different requirements and as your business grows. This system will keep you well organized.

2. Invest in a shredder

If you own a business, a shredder is must. Important documents should not be thrown away without it being shredded first. Not only is this important but necessary for those private documentations you no longer need but also want to protect.

3. Sort Mail

Each day as soon as your mail arrives, open it. Make piles for accounts to be paid, checks to be deposited, advertising, and other important items. Tackle one pile at a time by sorting what should stay and what shouldn't.

4. Rinse and repeat

Each week the key to keep on top of the mountains of paperwork is to dispense with it as soon as possible. Gather what is needed and then throw out what isn't. Rinse and repeat this task by keeping a weekly routine to achieve this goal.

5. Start a priority list

A priority list will help motivate you to take action. A priority list can help you put things in order. Take an eight column pad and list all the things to do on the left-hand side. Across the top, make columns for the dateline date. Go down your list and allocate a check mark to note the priority for each task. Cross them off the list as you accomplish each job.

If you're on mobile, there are many smartphones which have applications you can download to achieve this task. I currently use SNote on my smartphone to jot down my notes and prioritize certain things that need to get done for my business.

The objective is to stay on top of organizing your business paperwork so that you can concentrate on running a successful business.

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About the author: Sonia Colon is writer/publisher of My Fashion E-Mall Blog & The Biz Buzz of A Latina Mom Blog. She is also owner at Books About Me. Sign up for the newsletter and never miss a powerful business marketing article plus receive a FREE eBook on ‘How to Rock Your Business with A Blog’.

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